** Update 13 Feb 2019: All roads are now open and the field trip is going ahead as planned **


** Update regarding fires in Tasmania: 9 Feb 2019 **

Many of you will have seen the news about the extensive bushfires in Tasmania. Hobart was not under any serious threat, and favourable weather conditions over the last couple of days have enabled crews to strengthen containment lines. However some fires are still burning, and depending on the weather patterns there could be quite a bit of smoke over Hobart during the conference. Those with relevant health conditions are advised to check the air quality forecast and take precautions to minimise exposure, including bringing any relevant medication. If air quality is poor during the conference, we will minimise outdoor activities.

The fires in central Tasmania are in the vicinity of the planned conference field trip (see map of burnt area, thank you to Grant Williamson for producing this) and the roads that access the western part of our trip are currently closed. If these areas are dangerous and/or still subject to road closures the week of the conference, the field trip will be rerouted. We hope to confirm the route by the end of next week (Friday 15th Feb) but the changing situation may mean we announce the route at the start of the conference. We thank you for your patience!

The latest updates on the fire situation can be monitored at the TFS website and their social media feeds.


Conference location

University of Tasmania
Hobart, Tasmania, Australia

UTAS campus map with key locations marked can be downloaded here.

Parking is limited on campus.

Download UTAS Sandy Bay campus parking zones map.

Metro Tasmania operates frequent buses to and from the University, departing Franklin Square in the CBD every 10 minutes or so.

 

Getting to Hobart

There are direct flights to Hobart from Melbourne, Sydney, Adelaide, Brisbane and the Gold Coast on Qantas, Virgin, Jetstar and Tiger. The conference venue is around 20 minutes drive from Hobart Airport by taxi or shuttle bus.

Note that the "Run the Bridge" fun run will occur on the morning of Sunday 17th February and may affect your transfer into Hobart from the Hobart airport. The Tasman Bridge will be closed from approximately 7am to 9am.


Accommodation

***Delegates are advised to book accommodation early as summer is peak tourist season in Hobart***

Hobart has a great range of accommodation within easy walking distance of the University. The surrounding suburb of Sandy Bay has a range of accommodation options that will cater to all needs and is also within walking distance of Hobart city and the wharf area which is where many bars and restaurants are located. Hobart city itself offers many more accommodation options and is around 20-30 min walk or a short bus ride from UTAS.


Attractions

Hobart and Tasmania offer a huge range of natural, cultural and culinary attractions for visitors. There will be limited time during the conference itself to visit many of these places, but delegates may wish to arrive early or stay on after the conference to enjoy all that Tasmania has to offer.

Note that the official conference field trip will be held Thursday February 21st. If you are interested in informal side trips to Tassie's interesting eucalypts and beautiful wilderness, please join our online community to arrange sharing transport with other delegates.

Dr Dean Nicolle of Currency Creek Arboretum has kindly offered to lead a trip south of Hobart to see the tallest and smallest eucalypts (E. regnans and E. vernicosa) - please contact Dean for more information. Other potential side trip ideas include a visit to the type locality of Eucalyptus on Bruny Island, clinal variation in eucalypts on Mt Wellington close to Hobart, or dwarf eucalypts at the Freycinet Peninsula.

Delegates might also like to get together for touristy trips to the Tasman Peninsula, Freycinet Peninsula, Salamanca Market (Saturdays) or MONA. See the Discover Tasmania website for more information.

Please note that these informal trips are not sponsored or approved by the conference and delegates are responsible for their own health, safety and security on these side trips.


Social media

Join the conference Facebook group to connect with other delegates, share information, ask questions, arrange shared accommodation / transport, organise side trips and more.

Please follow @EucGen19 on Twitter for updates, and use the hashtag #EucGen19 on Twitter and Instagram.


Internet access

Delegates can use the UVisitor wifi network while on campus; your username is the email address you used for registration.

Researchers from other Australian universities can also connect to the eduroam network; please refer to your home institution's setup instructions.


Registration materials

These can be collected on Sunday afternoon at the Shipwrights Arms pre-conference drinks, or from 8am Monday morning at the conference venue. Your conference registration pack includes your name badge, the printed program and a guide to Tasmania's eucalypts. In the interest of sustainability these materials will not be bagged.


Presentation recordings

Oral presentations will be recorded automatically in the university’s lecture theatre.  The recordings will be made publicly available on this website after the conference.

Delegates who do not wish to be recorded should contact the organisers.


Diversity

The organisers are committed to achieving diversity, particularly gender balance, among speakers and chairs at the conference. Our aim is for female representation in speaker and session chair roles to be at least equal to the proportion of female participation at the meeting.


Delegates with parenting responsibilities

The conference welcomes delegates with parenting responsibilities. The conference is a one minute walk from the UTAS parenting room which has breastfeeding and changing facilities.

Caring responsibilities can make it difficult and expensive for parents of small children to attend conferences. This disproportionately affects women, particularly those who have experienced recent career breaks, who would greatly benefit from the networking opportunities conferences can provide. The Eucalypt Genetics 2019 conference aims to help address this by providing small grants of AU$500 to help with caring responsibilities during the conference. Further information is available here.


Accessibility

The conference and lunch and dinner venues are accessible but with some limitations. If you have specific requirements or need further information please contact the conference organisers.


Sustainability

Delegates are encouraged to offset their conference travel carbon emissions. Various online calculators are available and you may choose to direct your offset to organisations such as Greening Australia to help support restoration genetics trials such as those that will be visited on the conference field trip.

The caterers for the event use reusable coffee cups for morning and afternoon tea. Bins to separate compostable and recyclable waste from general waste will be provided. Where possible we encourage delegates to bring their own refillable water bottle to reduce waste.

At the conclusion of the conference please do not throw away your lanyard/name sleeve; these can be returned to conference organisers to be reused for future events.

The conference program and abstracts will be available electronically in the week prior to the conference. Only the conference program will be printed. We encourage delegates to view the abstracts on a device rather than a printed copy, but we can print these materials for delegates on request.


Code of conduct

Our conference is dedicated to providing a harassment-free conference experience for everyone.

Harassment includes: offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion; sexual images in public spaces; deliberate intimidation, stalking, following, harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact and unwelcome sexual attention. Sexual language and imagery is not appropriate for any conference venue, including talks, social events, Twitter and other online media.

If a participant engages in harassing behavior, the conference organisers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the organising committee immediately.

Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

UTAS security (24 hours) 03 6226 7600 and there are several emergency telephones around campus.

Photo: Rob Wiltshire

Photo: Rob Wiltshire